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Electronic seals = proof of a document’s authorship – For example an electronic seal on an issued invoice or an order can be used to confirm an electronic document’s authorship for the purposes of tax audits. The tax office will then be hard-pressed to argue that the supplier did not issue the document. An electronic seal is not an expression of anyone’s will or legal act.
Electronic signatures = electronic legal acts – By digitally signing a document, the signer is confirming their true will – a legal act of theirs. This fact makes company processes that include signatures by customers, suppliers, or employees significantly faster and more efficient.
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How Electronic Seals Work in Signi
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Any certification authority can issue an electronic seal for you; see the Czech Ministry of Interior’s list. To acquire an electronic seal, you will also need a certificate for qualified electronic signatures, ideally one issued by your organization’s authorized representative. Tips on acquiring a seal from Post Signum are available here.
We can also intermediate the process of having an electronic seal issued for your organization, in cooperation with our partner www.elektronickypodpis.cz. We strongly recommend this route, as it is significantly more convenient and less frustrating.
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Warning: When using your own seal, you must ensure that it is kept valid. It period of validity is typically one or three years. It must be uploaded into Signi after each renewal. Doing this ensures that documents will have a valid seal affixed at their time of signing. For more information on periods of validity and related timestamps, see this article. |
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Warning: The Czech versions of certain software, such as Adobe Reader, contain a translation error in this respect. These programs inform users that an electronic signature has been added to a document when it actually has an electronic seal instead. This also affects documents from Signi that are displayed in programs such as Adobe Reader. The English version correctly refers to an electronic seal. |
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